Age UK East London Task Tracker
Instructions
Cyber Essentials
DSPT
Instructions
Rather than a comprehensive (and possibly complex) project management system this is a simple task tracking tool, suitable for any programme.
It is particularly suitable for collaboration between Exigia and its clients over the Data Security & Protection Toolkit and Cyber Essentials submissions.
- Single click in any task field for a menu allowing you to add, edit, and delete whole tasks
- Double-click in a task cell to edit adjust the cell’s contents
- Columns with an arrow in the header are sortable
- Records can be filtered via fields with a filter form in the header
- The number of records displayed per page can be adjusted using the control on the left above the task table
- There is a Search option on the right above the task table
- You can print the task table and export it in a variety of ways using the links above it. Filters and sorting affect the tasks printed or exported.
Cyber Essentials
| Ref | Task | Who | Status | Notes |
|---|---|---|---|---|
| 1.0 | Start a new submission in 2025 | Nick | Open |
DSPT
| Ref | Task | Who | Status | Notes |
|---|---|---|---|---|
| 1.1.2 | Update Record of Processing Activity (ROPA) | Modan | Completed | Nick has updated the format. It now needs basic data added in the Processor ROPA worksheet. Basically a row for each current programme e.g. City Connections, LBN Carer Support, LBTH Connect IAA, NEL ICB Take Home and Settle etc. etc. – whatever is current. Put any queries or extra information in a column at the end of the row in question or just email Nick if in any doubt and he will sort it out. The spreadsheet is in SharePoint folder at: SMT/Data Protection/NHS DS&P Toolkit/ROPA |
| 1.2.4 | Update Privacy Notice re National Data Opt Out-Add clause | Nick | Completed | Nick has added a clause to the Privacy Policy and Notice 6.0. Pina may want to release an updated Privacy Notice on the website. we can discuss that. |
| 1.3.1 | Policy Review | Modan | Completed | Nick has updated the policies filed ready for a final review and to approve. They are in the SharePoint folder at: SMT/Data Protection/NHS DS&P Toolkit/Policies to Approve. You can follow any review your internal process for policy approval, but for Toolkit purposes I will upload the files without worrying about signatures. |
| 3.1.1 | Training Needs Analysis Update | Pina | Completed | Nick has created a new document for Pina to review |
| 3.2.1 | Achieve 95% of Staff Training | Pina | Completed | Slow progress at 60% when we need 95%. Nick sent reminder emails 11/06. |
| 3.3.1 | Update on Specialist Training | Pina | Completed | SIRO training noted. What was the most recent Caldicott training or event? |
| 3.4.1 | Update on Board Member Training | Modan | Completed | Can be added in the new document – see 3.1.1 |
| 4.2.2 | Incident Summary over last 12 months | Modan | Completed | Nick will summarise from data that needs to be provided. So let me know about any or if there weren’t any recorded. |
| 5.1.1 | Possible Process reviews | Nick/? | Completed | Depends on incidents. See 4.2.2. There are probably none required and I will assume none unless told otherwise. |
| 6.3.2 | Reminder re Use of Public Wi-Fi | Modan/Nick | Completed | An email notice advising staff (and Trustees) on the Company’s policy restrictions re Public Wi-Fi needs to be circulated if it hasn’t been sent lately or at least this ‘year’ starting 1st July. Nick can help with wording if necessary or do this as a mail shot. |
| 2.2.1 | Volunteer Agreements | Pina | On Hold | Are there any in place now? Something to take into account next year. |
